Second Annual
Construction Audit and Cost Control

Best Practices Roundtable Workshop
2 and 1/2 Day - Interactive Workshop

Dec. 9-11, 2013
Ft. Worth, TX

    Background    Agenda     Networking    Who Should Attend     Registration     CPE       Venue    Workshop Facilitators

Course Level: Advanced
CPE Hours:

Workshop Moderators: 

Rich Townsend – CEO – R. L. Townsend & Associates, Inc.

Courtenay Thompson, Jr. – Owner – Courtenay Thompson & Associates

Why are we doing this Construction Audit Best Practices Workshop?

For over 20 years we have provided training to assist owner organizations audit and control construction project activity.  Courses include: 

  • Effective Auditing of Construction Activity
  • Controlling Construction Costs
  • Construction Fraud: Detection, Prevention & Response

Over the years our seminar customers have continually requested a seminar/workshop program that would afford our seminar alumni “advanced” learning opportunities.    

This workshop is designed to provide committed construction audit and/or construction cost control professionals with:

  1. Opportunity to explore the specific challenges they face
  2. The chance to learn from colleagues
  • There are always some who are ahead of the rest of us.
  • It will be different people for different topics or situations.
  • One industry may be more advanced in a particular area.
  • Government may have defined cost better than those in industry.

We can grow by sharing ideas, experiences, and successes as well as what hasn’t worked so well. Exploring challenges and solutions provides the opportunity to improve professionally and personally. 


Sharing - In a roundtable format, you will have the opportunity to share experiences, plans, best practices and concerns for the future.  This sharing opportunity will be blended with presentations by the moderators, guest speakers, and participants. Ample opportunity will be provided for Q & A.

Round Table Workshop Discussion Agenda:




1.   Challenges to Effective Construction Audit and Construction Cost Control – Do You Have the Right Culture and Environment?

a.   Does management want construction projects to be well-managed and costs controlled?  If not, why not?

b.   Does management want Construction Contractors Audited?  If not why not?

c.   Do audit managers want to audit construction costs and contractors?  If not why not?

d.   Do contractors want projects to be well controlled?  If not, why not?

e.   How effective is management’s monitoring of construction

f.    What makes your projects more difficult to monitor?

g.   Do you believe your organization has adequate staffing to provide oversight to your projects? 

h.   What tasks are your owner reps supposed to perform?

i.     What would you like to be able to do that you are unable to do now?  What is in the way?


2.   Uses of Technology to Enhance Construction Audit and Construction Cost Control

a.   Uses of Data Mining Software to analyze contractor and owner data files

b.   Uses of Job-site cameras and related photo files

c.   Uses of GPS devices on Equipment and related data files

d.   Uses of RFID and GPS to Track Material, etc.

e.   Uses of Video monitoring devices and related data files


A.   Best Contracting Practices

  •  Examples of best practice RFP Documents
  •  Examples of best practice contract provisions
  • The “basics” of best practice contracts for construction projects
    • Job Order Contracting (JOC)
    • Construction Manager at Risk GMAX Contracts
    • Design Build GMAX Contracts
    • Conventional GMAX Construction Contracts
    • Target Price Contracts or Fee at Risk Contracts
    • Negotiated (Non-Bid) Lump Sum Contracts
    • Competitive Sealed Bid Lump Sum Contracts
    • Competitive Sealed Bid Unit Price Contracts

  B.   Audit Implications of Current Trends in Construction Management

  • BIM (Building Information Modeling)
  • Integrated Project Delivery (IPD)Systems
  • Lean Construction
  • Green Building and LEED (Leadership in Energy and Environmental Design) Projects 

  C.  Addressing Risks By Contract Type


  D.  Best practices for partnering with management to maximize construction audit results

  • Strategies
  • Examples of what worked well and why
  • Examples of what did not work so well and why  

  E.  Using On-Line Reference Materials to Enhance Construction Audit Results

  1. TRA-SER (Trade Service Pricing Material Database On-Line)
  • Electrical material market prices
  • Mechanical material market prices
  1. Equipment Watch
  • AED Greenbook
  • Rental Rate Blue Book
  • Green Guide
  1. RS Means Cost Works

F.  Business Ethics Expectations and effective auditing approaches to deal with:

  • Bid rigging
  • Antitrust or price fixing
  • Favoritism
  • Gifts
  • Kickbacks or payoffs
  • Bribes
  • Conflicts of interest

G.  What to do when management seems too close to a contractor

  1. Examples of situations causing concern
  • What was done
  • Example outcomes
  • Discussion of any situations currently causing concerns for any participants
  • Dealing with management modifying standard right to audit provisions
  1.      Examples of right of audit provisions that work
  2.      Examples of right of audit provisions that don’t work well

H.  Examples of recent construction fraud cases and what we can learn from them

I.  Risks of Overbillings by Architects and Engineers

  • Examples of contracts that did not work so well and why
  • Examples of architect/engineer best practice contracts
J.  Dealing with Contractor Charges for Employee Stock Ownership Plans
  • What is the real cost?
  • What “costs” should be reimbursable?
  • Examples of how Owners have treated this “cost”
K.  Subguard (Subcontractor Default Insurance)
  • Examples of subguard business deals to avoid and how to avoid them
  • Examples of cost recovery audit findings
  • Examples of best practice business deals

Additional Agenda Topics to be Covered:
(depending on interest and available time)

L.   How Construction Auditors Can Help Management Minimize Construction Contract Change Orders

M.  How Construction Auditors Can Help Management Minimize the Cost of Construction Contract Change Orders

.  Contractor Controlled Insurance Programs (CCIP)

  • Examples of best practice business deals
  • Examples of cost recovery audit findings
  • Examples of CCIP business deals to avoid and how to avoid them

O.  Owner Controlled Insurance Programs

  • What works well
  • Pitfalls to avoid
P.  Contractor Incentive Plans
  • Examples of contractor incentive plans that work
  • Examples of contractor incentive plans with questionable value

Q.  On-Line Tools for Project Management/Cost Tracking/Document Storage, etc.

  • ConstructWare
  • Submittal Exchange
  • E-Builder
  • Project Portfolio Management (PPM)
R.  Don’t forget the Basics
  • Reconciling pay requests with contractors billing or cost records
  • The audit findings are in the “details” 
S.  Examples of significant audit detected overcharges and what we can learn from the examples:
  • Labor
  • Material
  • Equipment
  • Subcontracts
  • Bonds
  • Insurance
  • Fee
  • Savings or other incentive plans

T.  Pre-Hire Background Checks for Employees and Consultants

U.  Pre-Qualification litigation searches for Contractors

V.  Debarring Contractors - Why, When, How

Informal Networking Opportunities: 

  • Reception and dinner the 1st night of the workshop to provide an opportunity for the group to stay together and further discuss issues and ideas.
  • Breakfast will be provided each morning of the seminar
  • Mid-Morning and Mid-Afternoon refreshment breaks will be provided 
  • Lunch will be provided for the group on the first and second day of the workshop

Who should attend?

  1. Anyone responsible for controlling construction costs in their organization
  2. Anyone who has attended one of our previous construction related seminars:
      Effective Auditing of Construction Activity
      -  Controlling Construction Costs
      -  Construction Fraud:  Detection, Prevention & Response
  1. Anyone responsible for managing construction activity
  2. Anyone responsible for investigating suspected fraud in construction activity
  3. Anyone experienced in construction contract administration and/or construction audit
  4. Certified Construction Auditors
  5. Certified Cost Control Professionals
  6. Certified Fraud Examiners
  7. Certified Internal Auditors
  8. Certified Public Accountants
  9. Chief Financial Officers or Controllers

 Program Fee:  

Regular Registration Fee: $1,495

Registration FEE is payable to:

Construction Audit & Cost Control Institute, Inc.
3941 Legacy Drive, Suite 204 #218A, Plano, TX 75023.

Registration FEE may be paid by check, MasterCard, Visa or American Express. 





Register On-Line: Click here to register on-line

Register by FAX or Mail:  Click here to download a printable registration form

Register by Telephone:   Call Lynn Runyon at Courtenay Thompson & Associates (214) 361-8346

Program Schedule:

Monday:   8:00 am -  5:00 pm
Tuesday:  8:00 am -  5:00 pm
Wednesday:   8:00 am - noon

Continental Breakfast will be provided Monday, Tuesday and Wednesday.
A reception and dinner will be provided Monday evening.
Lunch will be provided on Monday and Tuesday.

Cancellation and Refund:

Enrollment is limited to assure maximum opportunity for participation and exchange of ideas. Substitutes will be accepted until the program starts. Cancellations will be accepted up to 14 calendar days prior to program start without incurring a $95 late cancellation fee. Full fee is charged for failure to attend when enrollment has not been canceled as specified. Contact Lynn Runyon at Courtenay Thompson & Associates, 214-361-8346 or 


All participants are eligible to receive up to 22 Continuing Education Credits (CPE’s) to fulfill professional accreditation requirements. Field of Study: Auditing. Course Level: Advanced. Group-live, no prerequisites or advanced preparation required. For information regarding CPE, complaint, or program cancellation, please contact our office at 214-361-8346.

Courtenay Thompson & Associates is registered with the National Association of State Boards of Accountancy (NASBA), as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:

Hotel Reservations:

The Worthington Renaissance Hotel in Fort Worth


We have blocked a limited number of rooms at The Worthington Renaissance Hotel in Forth Worth that will be available at $169 per night for the evenings of 12-8 thru 12-10-2013.


Experience the most distinctive of Fort Worth hotels, The Worthington Renaissance Fort Worth Hotel. Christened "The Star of Texas", the Worthington is Fort Worth's original AAA Four-Diamond luxury hotel. Located in the heart of Downtown in historic Sundance Square, our hotel in Fort Worth, TX is just minutes from the Fort Worth Stockyards, the Museum District, Cowboys Stadium, Texas Motor Speedway, DFW Airport, Amon Carter Museum and Texas Christian University (TCU).


Please note:  Our group rate of $169.00 is only guaranteed until 11-18-2013.

Call 1-800-468-3571 to make your reservation or click below to register online:

Book Standard at The Worthington Renaissance Fort Worth Hotel for $169 per night

Click here to visit the Worthington Renaissance Hotel website.



The seminar classes will be held at:
The Worthington Renaissance Hotel
200 Main Street
Fort Worth, TX  76102

Click Here for Directions


Workshop Facilitators:

Rich Townsend
Rich Townsend is CEO of the consulting firm R. L. Townsend & Associates, Inc., which provides construction audit and cost control consulting services for Owner organizations in the United States.

For over 20 years, Mr. Townsend has been providing professional development training for Owner auditors and Owner construction management representatives for a wide variety of organizations and industries throughout the United States and Canada.  His seminars entitled "Controlling Construction Costs"  and "Effective Auditing of Construction Activity have been presented in affiliation with Courtenay Thompson & Associates.

Mr. Townsend is a Certified Construction Auditor (CCA), a Certified Internal Auditor (CIA), and a Certified Public Accountant (CPA). He is a graduate of Waynesburg College (Waynesburg, Pennsylvania) where he obtained a Bachelor of Science Degree with a major in accounting.

Courtenay Thompson
Courtenay Thompson is a recognized authority on fraud-related training for internal auditors, management and investigators. Since entering the educational consulting field in 1981, he has written and presented courses for corporations, government and professional associations worldwide.

He is the co-developer of courses on audit and control of construction costs, and has developed and presented courses on purchasing fraud and contract auditing. His courses are known for providing practical approaches to real problems.

Mr. Thompson's experience prior to consulting includes public accounting, audit supervisor for consumer financial services for a large retailer, and director of auditing for a life insurance company.

Mr. Thompson received his BBA and MBA degrees from Southern Methodist University and is a Certified Public Accountant. He is a member of various accounting and auditing professional associations.

Seminar Developers:

R. L. Townsend & Associates, Inc. and Courtenay Thompson & Associates have jointly developed our professional development training seminars related to construction cost control and audit.



Construction Audit & Cost Control Institute, Inc.
3941 Legacy Drive - Suite 204 #218A  Plano, Texas 75023

Have Questions or Need Assistance?
Please contact via telephone 972-679-6762 or via e-mail at



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